Who's in.
Who's out. Instantly.
Hero replaces the paper visitor register with QR check-in, instant host alerts, and gate-pass control for employees — one system, no data entered twice.
The register at your gate is still the weakest link in your building.
Paper doesn't scale, doesn't search, and doesn't warn you. Everything security needs to know arrives a beat too late.
Slow, insecure, unsearchable
A bound register can't be filtered, backed up, or produced when someone asks "who was here on the 4th?"
Hosts hear about it too late
The only signal that a visitor has arrived is a phone call from the gate — after they're already waiting.
No way to flag a risk in advance
A repeat problem visitor gets the same easy entry as everyone else, because nothing at the gate remembers them.
One gate, one app, everyone accounted for.
Hero runs visitor check-in and employee gate-pass control from the same system — so nothing gets entered twice, and nothing slips through.
QR check-in / check-out
One scan for visitors and employees alike — arrival and departure logged automatically, no paper involved.
Instant host notification
The moment someone scans in at the gate, their host is notified on their phone. No calls, no waiting.
Photo & ID capture
A photo and ID are captured right at the gate, attached permanently to that visit record.
Pre-approval & invites
Register an expected visitor ahead of time, so their arrival is a formality, not a negotiation.
Watch-list alerts
Flag a person once, and security is warned automatically before they're let in a second time.
HRMS integration
Employee gate-pass data pulls straight from HR — no separate spreadsheet to keep in sync.
From the gate to the host's pocket, in four steps.
Scan at the gate
A smartphone or tablet is all reception needs — badge printers are optional, not required.
Host is notified
An instant alert lands on the host's phone the second the visitor checks in.
ID & watch-list check
Photo and ID are captured, and the visitor is checked automatically against any flagged list.
Entry, logged and searchable
Every check-in and check-out is timestamped and stored — ready to search, anytime.
What changes at your front desk.
No more register liability
Every entry and exit is captured properly, closing the gaps a paper log always leaves open.
Less friction at reception
Visitors move through faster, and your front desk isn't stuck relaying arrival calls all day.
Risks caught before entry
A flagged visitor is caught by security at the gate — not discovered after they're already inside.
Before you switch off paper.
A smartphone or tablet is enough to run check-in at your gate. Badge printers are supported, but entirely optional.
Yes — the moment a visitor checks in, their host gets an instant notification, with no calls needed from reception.
Yes. Send an invite ahead of time and the visitor's check-in at the gate becomes a quick formality.
Yes — the same system handles employee gate-pass check-in and check-out, alongside visitor management.
Employee-side data integrates directly with your HRMS, so nobody has to enter the same details twice.